Administrative Job Vacancies
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Administrative Job Vacancies
Job Title: Academic Department Secretaries (Ref. ADM/08/05/01)
Vacancies: 2
Salary (Gross): RMB 3300-6300 per month
Closing Date: 04th June
Job Description:
●To provide an important point of contact (reception) to students, staff and visitors.
●To use departmental records/ computer facilities to provide a range of statistics/data to meet ad hoc departmental needs or to make formal University returns.
●To act as Secretary/Personal Assistant to Academic Heads of Departments.
●To provides advice & support to academic staff in departments arranging travel and accommodation as necessary.
●To provide advice and assistance with document preparation requiring specialist computing and/or layout skills; to provide editorial assistance.
●To complete complex typing of papers including examination papers.
●To Enter and retrieve data to/from the Student Records System.
●To support Heads of Departments diary management, including ensuring that necessary papers have been received and are available, and any briefings arranged.
●To maintain databases for academic departments on holiday/absence information.
●To write to a wide range of people both internal and external to the University e.g. Heads of Departments, academics, colleagues, students and external suppliers. Information exchanged would generally involve dealing with email enquiries, replying to requests for information, passing on messages, confirming
appointments, and meeting arrangements, and preparing standard letters.
Person Specification:
●Bi-lingual (English and Chinese) with excellent written and spoken skills in both languages.
●Good working knowledge of secretarial/office work.
●Computer skills: MS Office (Word, Excel and Access), Outlook, worldwide web, databases, spreadsheets and PowerPoint.
●A high standard of literacy.
●Attention to detail in working on reports and correspondence including accurate typing and proof reading skills.
●Excellent telephone manner and interpersonal skills.
●Ability to deal effectively with a wide range of people, to work as part of a team, and to liaise with colleagues where work interests overlap.
●Ability to work on a variety of tasks at the same time, and to organise and prioritise own work, including coping with unpredictable volumes of work and busy periods.
●Dependability, reliability and ability to produce work of high quality.
●Good personal organisation, ability to organise others.
●Possession of the basic knowledge and skills required for job and the ability to use these to produce a high level of output.
●Good interpersonal skills: ability to work with staff, students and colleagues.
●Ability to prioritise work and to reach decisions quickly,
●Ability to handle confidential matters expeditiously.
●Flexible approach to work.
Job Title: Career and University-enterprises Cooperation Officers
(Ref. ADM/08/05/02)
Vacancies: 2
Salary (Gross): RMB 4350 - 6300 per month
Closing Date: 04th June
Job Description:
●To be responsible for the guidance of student careers, making plan for student careers, collection of career information, and to develop career channels and establish a career network.
●To be responsible for student placement and build bases for student practice etc.
●To provide guidance to all departments on student graduation, organizing enterprise recruitment activities on campus for students and matter concerning students leaving the university.
●To be responsible for the coordination of the relationship between the university and enterprises during periods of student placement.
●To make plans for visiting companies and establishing related regulations.
●To collect all kinds of enterprise information, research projects, human resource training and the requirements for resources from enterprises.
●To be responsible for enterprise scholarships, and employment collaboration
with enterprises, etc.
●To join and organize the activities of the University Industrial Advisory Board.
●To organize all kinds of activity related to collaboration between the University and enterprises and talks on career guidance for students, and to invite some experienced people from companies to present talks for students and career supervisors.
Person Specification:
The candidate is required to possess the following:
●Working attitude should be serious, holding a practical and realistic style of work.
●Willingness to follow the special requirements of student work in the university which means weekend work and even work during holidays may be required, if necessary.
●A team work spirit and the ability to coordinate and to develop new projects
independently.
●An appropriate standard of oral and written English.
●Priority will be given to candidates who have had experience studying overseas, or who have had experience working in student affairs or who have been student cadres during their university studies.
●Priority will be given to candidates who have a Masters degree.
Job Title: Student Affairs Officers (Ref. ADM08/05/03)
Vacancies: 3
Salary (Gross): RMB 4350-6300 per month
Closing Date: 04th June
Job Description:
●To promote the concept of a student service through “Introduction and Service” in relation to understanding student thinking about study, university life and psychological consultations. To keep the channel open for the communication between the university and students.
●To be responsible for drafting some regulations for student management.
●To manage student ID cards, student university badges, files, medical insurance etc. for students.
●To be responsible for student encouragement awards, penalties, etc.
●To be responsible for student military training and security education.
●To be responsible for the collection of all kinds of information relevant to student affairs.
●To collect student feedback on university management and keep the university safe.
●To coordinate and support career and recruitment work
●To take on all kinds of work from the management of the University.
Person Specification
The candidate is required to possess the following:
●Working attitude should be serious, holding a practical and realistic style of work.
●Willingness to follow the special requirements of student work in the university which means weekend work and even work during holidays may be required, if necessary.
●Patience and tolerance for the student affairs to strengthen the service and provide guidance for students.
●A team work spirit and the ability to coordinate.
●An appropriate standard of oral and written English.
●Priority will be given to candidates who have had experience studying overseas,or who have had experience working in student affairs or who have been student cadres during their university studies.
●Priority will be given to candidates who have a Masters degree.
●Member of CP.
Job Title: Librarian Assistant (Ref. ADM08/05/04)
Vacancies: 1
Salary (Gross): RMB 2500-3500 per month
Closing Date: 04th June
Job Description:
●To manage circulation in Staff Reading/Resources Room
●To collect staff requests for Library Reference Books
●To act as a co-coordinator for Book displays so staff can choose textbooks each semester
●To liaison between academic staff and publishers regarding book issues
●To complete other Library-related duties Person Specification
The candidate is required to possess the following:
●Bachelor Degree or above in Library or Information Management related subjects
●Good command in English
How to apply
To apply, please provide a CV, a covering letter in English outlining your interest in the post and explaining how you meet the criteria (this is particularly important as it will be taken into consideration when short listing applications), and complete an Applicant Information Form. Further details about XJTLU, job description and Applicant Information Form can be found on our website: http://www.xjtlu.edu.cn. A CV, covering letter and completed Applicant Information Form should be sent to Jobs@xjtlu.edu.cn.
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